1. Privacy Act
- MTAQ collects and stores personal information which is necessary to administer membership and other business activities for its members. Services include the provision of news, notification of conferences/workshops and resource updates. Information is collected and recorded electronically on our website www.marineteachers.org.au MTAQ has an official affiliated association with QYA (Queensland Studies Authority) EQ (Education Queensland), MSQ (Marine Safety Queensland), YQ (Yachting Queensland), GBRMPA (Great Barrier Reef Marine Park Authority), AMC (Australian Maritime College) and Wet Paper Publications. MTAQ forwards some of its information regarding the schools to which members belong to these official affiliated associations which enables them to provide services to members of MTAQ.Over the years marine teachers have wanted to know the names of members who are going to attend conference so they can arrange for car pooling or accommodation sharing. The members area has a facility to generate lists for this purpose.
- Teachers also want to know which schools are doing similar units of work to theirs. The members area has a report facility to generate these lists for members.
- Personal information on telephone numbers and addresses is strictly confidential and is not made available to anyone. Only office staff, branch representatives and Executive members of MTAQ have access to personal information.Members are able to generate lists of school names who do similar units of work as theirs, and lists of members names only who are going to or have participated in conferences.
- Regional reps are able to generate lists of emails of members in their region for the express purpose of organizing social gatherings, MAST days and workshops. Regional reps are not authorised to use these emails for any other purpose.
- MTAQ records the names of schools that do marine studies. From time to time, advertisers request lists of schools that do marine studies to promote resources to schools. MTAQ licences these lists to raise money for the association.
- The MTAQ member’s office will then generate a set of school labels addressing the correspondence to the Marine Studies Teacher and insert a business flyer into the envelope supplied by the business. The school name is always used addressed to “The Marine Studies Coordinator”. Member’s names are never given out to advertises or sold on to other list gatherers.
- School coordinators names with their school name in news items from time to time
- Members have the right to request access to their personal information and are able to view it on our website. This right is subject to some exceptions which are set out in the Privacy Amendment (Private Sector) Act 2000.
- In order to ensure the privacy and security of its members and other associates, MTAQ requires any request for information to be made in writing including full name, address and phone number. This way staff can speedily verify authenticity of the request.
- For more information about the Privacy Act contact the Federal Privacy Commissioner’s hotline service on 1300 363 992 or visit the Privacy Commissioner’s website at www.privacy.gov.au
- MTAQ’s website www.marineteachers.org.au contains curriculum resources produced by its members. Members can freely download these resources provided they are for Education use only. Members also communicate with each other through our web forum, which has the option of detailing the member’s email. The MTAQ executive, regional representatives, conference convener and MTAQ administration staff have access to members information which is produced from website reports that detail the school they belong to, their email and other information deemed appropriate by the executive.
- This information is only used to communicate and coordinate events such as social functions or the marine safety days.
- All MTAQ’s correspondence by email or facsimile will bear the following warning:
- IMPORTANT: This e-mail, including any attachments, may contain private or confidential information. If you think you may not be the intended recipient, or if you have received this e-mail in error, please contact the sender immediately and delete all copies of this email. If you are not the intended recipient, you must not reproduce any part of this email or disclose its contents to any other party.
- This policy will be reviewed annually according to members wishes
- This policy was last reviewed on:
- 20th October 2011